EBA欧洲银行-OPER-HR-CA-07-2014-HR-Specialist-HR-stat_9页_221kb

EBA Human Resources Specialist Position Summary

Core Content

The European Banking Authority (EBA) is an independent EU authority established in 2011 under Regulation (EC) No. 1093/2010, later amended by Regulation (EU) No 122/2013. It plays a key role in enhancing the functioning of the EU internal market by ensuring high-quality, effective, and consistent regulation and supervision in banking, payments, and e-money sectors. The EBA collaborates closely with other EU financial regulatory bodies such as EIOPA, ESMA, the Joint Committee, and the ESRB.

The EBA is currently recruiting a Human Resources Specialist for its London office, with a focus on recruitment, HR statistics, and administrative tasks.

Main Purpose

The Human Resources Specialist will provide organisational and administrative support to HR activities, including the recruitment cycle, personnel administration, HR statistics, and the management of HR IT systems.

Main Responsibilities

• Recruitment:

  • Organising and administering recruitment selections.
  • Maintaining recruitment records and documents.
  • Recruiting and managing Seconded National Experts (SNEs).
  • Budget planning and payment administration for recruitment-related expenses.

• HR Statistics:

  • Producing and maintaining recruitment and staff-related statistics.
  • Ensuring regular monthly reporting.

• Administration of Entitlements:

  • Managing EBA Education Contribution and related contracts.
  • Liaising with schools and maintaining a database of educational institutions.
  • Budget planning and monitoring for these entitlements.

• HR IT System Administration:

  • Setting up personal files in the HR IT system (Allegro).
  • Maintaining personal data in the system.

• General HR Tasks:

  • Developing HR guidelines and policies.
  • Creating HR templates.
  • Serving as a focal point for recruitment-related queries.
  • Updating HR information on the intranet.
  • Performing other tasks as assigned by the Director of Operations or Principal HR Officer.

Requirements

1. Eligibility Criteria

• Language: Fluency in one EU language and satisfactory knowledge in another.
• Nationality: Must be a national of an EU Member State, Iceland, Liechtenstein, or Norway.
• Rights and Obligations: Full citizen rights and fulfilled military service obligations.
• Fitness: Physically fit for the role.
• Criminal Record: Must provide a certificate of no criminal record.
• Medical Examination: Required to meet the conditions of employment.

2. Qualifications and Experience

• Education: Minimum of three years of university-level education, with a diploma.
• Professional Experience: At least 6 years of full-time experience, including 3 years in recruitment and HR statistics, preferably in a multinational environment.
• Language Skills: Excellent English (written and spoken). Native speakers must demonstrate proficiency in a second EU language.

3. Selection Criteria

• Experience in recruitment administration and personal file management.
• Experience in developing and maintaining HR statistics.
• Experience as an operational initiator.
• Experience in budget planning and monitoring.
• Experience in managing expenses and reimbursements.
• Experience in drafting HR guidelines and procedures.
• Strong IT skills, particularly in MS Office (with emphasis on Excel).
• Familiarity with the HR IT tool, Allegro.

4. Competencies

• Customer and service-oriented attitude.
• Strong sense of responsibility, commitment, and cooperation.
• Proactive and efficient work under time pressure.
• Ability to manage workload and support the team.

Equal Opportunities

The EBA enforces equal opportunities and avoids discrimination in its recruitment process.

Selection Procedure

• Shortlisting: Based on CV, motivation letter, and eligibility criteria grid.
• Written Tests: Conducted in English, testing communication, knowledge, and drafting skills. Minimum score: 6/10.
• Interview: In English, assessing suitability, knowledge, and motivation. Minimum score: 6/10.
• Final Selection: Candidates are ranked by merit, with those scoring 12 or above placed on a reserve list (valid until 31 December 2014).
• Confidentiality: Selection committee decisions are confidential; contact with members is prohibited.

Appointment and Employment Conditions

• Contract: Fixed-term agent contract for 3 years, with a 9-month probation period and possible extension.
• Start Date: Expected to start on 1 July 2014.
• Function Group and Grade: Group IV, with a monthly basic salary of €3,145.45.
• Benefits: Includes Community tax, expatriation allowance, annual leave, pension scheme, sickness insurance, unemployment allowance, and travel insurance.
• Location: EBA offices in London, United Kingdom.

Application Submission

• Deadline: 14 May 2014 at 12:00 noon London time.
• Documents Required: CV in Europass format, motivation letter, and eligibility criteria grid.
• Notes:
  • Only complete applications will be considered.
  • Supporting documents (e.g., diplomas, ID cards) are not required at this stage.
  • Professional experience is counted from the date of obtaining the relevant diploma or certificate.

Data Protection

The EBA complies with Regulation (EC) No 45/2001 on data protection, ensuring the confidentiality and security of personal data.

Appeal Procedure

Candidates may appeal decisions under the Staff Regulations, with two options:

1. Complaint to the Executive Director:

   • Address: Floor 18, Tower 42, London EC2N 1HQ.
   • Deadline: 3 months from notification of the decision.

2. Judicial Appeal to the European Union Civil Service Tribunal:

   • Address: Boulevard Konrad Adenauer, Luxembourg 2925.
   • Deadline: 3 months from notification.
   • Note: Appeals to the Tribunal do not suspend the time limits for complaints.

3. Complaint to the European Ombudsman:

   • Address: 1 Avenue du Président Robert Schuman, Strasbourg Cedex, France.
   • Note: Must be preceded by administrative complaints to the EBA.