EBA欧洲银行-EBA-CA-08-2015-Administrative-Assistant-FGIII_8页_213kb

EBA Administrative Assistant Position Summary

Core Content

The European Banking Authority (EBA) is an independent EU authority established in 2011 under Regulation (EC) No. 1093/2010, with subsequent amendments. It operates as part of the European System of Financial Supervisors (ESFS) and collaborates closely with other EU financial authorities such as EIOPA, ESMA, the Joint Committee, and the European Stability Mechanism (ESRB). The EBA is currently seeking an Administrative Assistant to support its teams in administrative and organisational tasks, ensuring compliance with deadlines and milestones in its Work Program.

Main Responsibilities

• Providing administrative and organisational support to EBA teams
• Coordinating information exchange with national authorities and international bodies
• Encouraging adherence to deadlines and milestones
• Supporting internal and external working groups and projects
• Acting as a point of contact with national supervisory authorities and international organisations
• Organising and scheduling meetings, workshops, and seminars
• Preparing documents and dossiers for meetings
• Creating summary reports and maintaining EBA databases
• Managing correspondence, emails, and document filing/ archiving
• Performing general office and administrative duties

Requirements

1. Eligibility Criteria

• Must be a national of an EU Member State, Iceland, Liechtenstein, or Norway
• Must be entitled to full citizen rights
• Must have fulfilled any applicable military service obligations
• Must be physically fit for the role
• Must provide a certificate of no criminal record and undergo a medical examination

2. Qualifications

• Either a post-secondary education diploma or a secondary education diploma with access to post-secondary education and at least 3 years of relevant professional experience
• Qualifications must be from EU/EEA authorities or equivalent
• If obtained outside the EU, must be recognised by an EU Member State authority

3. Professional Experience

• Minimum of 3 years of full-time professional experience in a similar administrative role
• Experience is counted from the date of obtaining the required diploma up to the application deadline

4. Language Skills

• Excellent knowledge of English (written and spoken)
• Native English speakers must demonstrate proficiency in a second EU language
• Knowledge of other EU languages is an advantage

Selection Criteria

• Proven experience as an administrative assistant, including diary management, meeting organisation, and proofreading
• Excellent knowledge of MS Office suite, preferably with experience in LegisWrite
• Experience in working with databases
• Experience in administrative support for legal, governmental, or financial activities
• Experience in handling a variety of administrative and support tasks

Competencies Required

• Ability to manage workload independently
• Flexibility and quick learning ability
• Capacity to work under tight deadlines
• Strong communication skills
• Team-player attitude with good interpersonal skills

Equal Opportunities

The EBA adheres to equal opportunities and aims to avoid discrimination in its recruitment process.

Selection Procedure

• The selection process includes a written test (scored out of 10, minimum 6 to pass) and an interview (scored out of 10, minimum 6 to pass)
• Successful candidates will be ranked by merit, with those scoring 12 or above placed on a reserve list valid until 31 December 2015
• Candidates must declare any potential conflict of interest before recruitment
• Selection committee decisions are confidential, and any contact with members is prohibited

Appointment and Employment Conditions

• Contract Type: Fixed-term contract for 2 years, with a 9-month probation period and possible extension
• Start Date: Expected to start on 1 December 2015
• Function Group and Grade: Function group III
• Salary: Monthly basic salary of €2,476.74, with details available in the Staff Regulations and related documents
• Benefits: Includes Community tax at source, various allowances (expatriation, household, dependent child, etc.), annual leave, pension scheme, sickness and accident insurance, and travel insurance for missions

Place of Employment

• Offices located at Floor 45–46, One Canada Square, London E14 5AA, United Kingdom

Application Submission

• Applications must be submitted in English by Tuesday, 22 September 2015, at 12:00 noon London time
• Required documents: CV in Europass format, motivation letter, and eligibility criteria grid
• Only complete applications will be considered
• Supporting documents (ID, diplomas, etc.) are not required at this stage

Data Protection

• The EBA complies with Regulation (EC) No 45/2001 on data protection for EU institutions and bodies
• Ensures confidentiality and security of personal data

Appeal Procedure

• Candidates may appeal decisions under the Staff Regulations or the Treaty on the Functioning of the EU
• Appeals must be submitted within 3 months of notification
• The European Union Civil Service Tribunal and the European Ombudsman are the designated bodies for appeals
• Complaints to the Ombudsman must be preceded by internal administrative steps

For more information, visit the EBA website: www.eba.europa.eu