EBA欧洲银行-PAC-CA-01-2016-DM-Specialist-CA-FG-IV_8页_218kb

Summary of the European Banking Authority (EBA) Document Management Specialist Vacancy

Core Content

The European Banking Authority (EBA) is an independent EU institution established in 2011 to enhance the functioning of the EU internal market by ensuring high-quality, effective, and consistent regulation and supervision in banking, payments, and e-money sectors. It collaborates with other EU financial regulatory bodies such as EIOPA, ESMA, the Joint Committee, and the ESRB. The EBA is currently seeking a Document Management Specialist to join its team in London, UK.

Main Responsibilities

The Document Management Specialist will be responsible for:

• Developing, implementing, and maintaining document management and archiving policies.
• Promoting awareness and training of EBA staff on these policies.
• Ensuring compliance with document management procedures across all departments.
• Managing the lifecycle of documents, including registration, access, distribution, preservation, disposal, and archiving.
• Ensuring the physical and digital security of sensitive documents.
• Facilitating horizontal coordination between EBA units.
• Conducting regular audits to monitor policy implementation and identify improvement areas.
• Representing the EBA in document management-related networks.
• Performing other duties as required by the Head of the Policy Analysis and Coordination Unit.

Requirements

1. Eligibility Criteria

• Must be a national of an EU Member State, Iceland, Liechtenstein, or Norway.
• Must have full citizen rights and have fulfilled any military service obligations.
• Must be physically fit for the role.
• Must provide a certificate of no criminal record and undergo a medical examination.

2. Qualifications

• Must have a university-level education (at least 3 years) with a diploma.
• Qualifications must be from an EU/EEA authority or recognized as equivalent.
• If obtained outside the EU, must be recognized by an EU Member State authority.

3. Professional Experience

• Minimum of 4 years of full-time professional experience.
• At least 2 years of experience in document management, policy development, and implementation.

4. Language Proficiency

• Excellent knowledge of English (both written and spoken).
• Native English speakers must demonstrate proficiency in a second EU language.
• Knowledge of other EU languages is an advantage.

Selection Criteria

• Sound knowledge and experience in document management.
• Familiarity with document and archive management techniques.
• Experience in implementing consistent and compatible procedures.
• Experience in classifying documents.
• Competencies assessed during interviews include:
  • Self-management and independence.
  • Flexibility and adaptability.
  • Strong communication skills.
  • Teamwork and efficiency under time pressure.

Equal Opportunities

The EBA is committed to equal opportunities and non-discrimination in its recruitment process.

Selection Procedure

• A selection committee will evaluate applications based on eligibility and selection criteria.
• Shortlisted candidates may be invited for written tests and interviews.
• Written tests (maximum 10 points, minimum 6 to pass) will assess written English, knowledge, and drafting skills.
• Interviews (maximum 10 points, minimum 6 to pass) will evaluate suitability, professional knowledge, and motivation.
• Successful candidates with a total score of 12 or above will be placed on a reserve list valid until 31 December 2016, which may be renewed.
• Candidates must declare any conflict of interest before recruitment.

Appointment and Employment Conditions

• The position is a fixed-term contract of three years with a nine-month probation period and possible extension.
• The expected start date is 1 June 2016.
• The candidate will be recruited into Function Group IV, with a minimum monthly basic salary of €3,246.70.
• Additional benefits may include expatriation allowance, household allowance, dependent child allowance, and others depending on family status and origin.
• Salaries are exempt from national tax and are subject to Union tax at source.
• The correction coefficient for the UK applies to the remuneration.

Place of Employment

• The position is based at the EBA offices in London, UK, specifically at Floor 45 - 46, One Canada Square, Canary Wharf, London E14 5AA.

Application Submission

• Applications must be submitted in English to vacancies@eba.europa.eu by 31 March 2016 at 12:00 noon (London time).
• Required documents include:
  • Curriculum Vitae (in Europass format).
  • Motivation letter.
  • Eligibility criteria grid.
• All documents must be submitted before the deadline; incomplete applications will be rejected.
• Supporting documents (e.g., ID cards, diplomas) are not required at this stage.

Data Protection

• The EBA complies with Regulation (EC) No 45/2001 on the protection of individuals' personal data, ensuring confidentiality and security.

Appeal Procedure

• Candidates may appeal decisions through the following procedures:
  • Request for review by the Selection Committee within 10 days of notification.
  • Appeal to the European Union Civil Service Tribunal under Article 270 of the TFEU and Article 91 of the Staff Regulations.
  • Complaint to the European Ombudsman under Article 228(1) of the TFEU.
• Note: The Civil Service Tribunal will not review decisions unless procedural rules are violated.
• All appeals must be submitted within the specified time limits, starting from the date of notification.

Important Notes

• The EBA reserves the right to use the reserve list for similar positions as needed.
• Applications received after the deadline will be disregarded.
• Candidates are advised to submit applications well before the deadline to avoid technical issues.
• All personal data is processed in accordance with EU data protection regulations.