EBA欧洲银行-EBA-CA-01-2015-Personal-Assistant_8页_214kb

报告摘要

EBA Summary: Personal Assistant (Cover for Maternity Leave)

Core Content

The European Banking Authority (EBA) is an independent EU authority established on 1 January 2011 under Regulation (EC) No. 1093/2010, with subsequent amendments. It is part of the European System of Financial Supervision (ESFS) and collaborates closely with other EU financial authorities such as EIOPA, ESMA, the Joint Committee, and the ESRB. The EBA's mission is to improve the functioning of the EU internal market by ensuring high-quality, effective, and consistent regulation and supervision in the areas of banking, payments, e-money, and related corporate governance, auditing, and financial reporting.

Position Overview

The EBA is currently seeking a Personal Assistant (Cover for Maternity Leave) to support the Chairman in his daily tasks, including secretarial and administrative functions, and to provide backup to the Executive Director. The role requires managing the Chairman’s schedule, organizing meetings, handling communications, and performing general office duties. The position is temporary, with a contract of one year, a probation period of nine months, and the possibility of extension.

Main Responsibilities

Acting as the first point of contact with internal and external stakeholders.
Managing the Chairman’s diary, schedule, and providing backup to the Executive Director.
Scheduling meetings, taking notes, preparing meeting dossiers, and ensuring the Chairman is well-prepared.
Coordinating with other senior staff assistants.
Arranging domestic and international travel, including itinerary planning and post-travel documentation.
Screening and managing phone calls, mail, and emails.
Handling correspondence on behalf of the Chairman.
Document filing, archiving, and internal document production.
Interacting with visitors and performing general office duties.
Covering for other secretarial staff in their absence.

Requirements

Eligibility Criteria

Language: Thorough knowledge of one EU language and satisfactory knowledge of another.
Nationality: Must be a national of an EU Member State, Iceland, Liechtenstein, or Norway.
Legal Rights: Full citizen rights and no criminal record.
Military Service: Must have fulfilled any applicable military obligations.
Physical Fitness: Must be physically fit to perform the duties.

Qualifications

A diploma corresponding to at least three years of university education.
Recognition of qualifications by EU or EEA authorities or equivalent.

Professional Experience

At least 6 years of full-time professional experience as a personal assistant to senior management.
Experience is counted from the date of obtaining the relevant diploma or certificate up to the closing date.

Language Skills

Excellent knowledge of English (both written and spoken).
Native English speakers must demonstrate proficiency in a second EU language.

Selection Criteria

Experience in supporting senior management with responsibilities similar to the job description.
Knowledge of other EU languages.
Good understanding of EU or multicultural/international working environments.
Strong proficiency in Word, PowerPoint, Excel, and Outlook.

Competencies Required

Diplomacy, responsibility, commitment, and cooperation.
Discretion and confidentiality.
Flexibility to take on additional tasks.
Proactive attitude.
Ability to manage workload independently.

Equal Opportunities

The EBA follows an equal opportunities policy and ensures no discrimination in recruitment.

Selection Procedure

A selection committee will be formed, and applicants will be informed of its composition.
Applications are evaluated based on CV, motivation letter, and eligibility grid.
Shortlisted candidates may be invited to written tests (in English, total score 10, minimum 6) and interviews (in English, total score 10, minimum 6).
Successful candidates are ranked by merit, with the highest scorers being recruited. Those scoring 12 or above are placed on a reserve list valid until 31 December 2015.
Confidentiality: All interactions with the selection committee are strictly confidential, and any attempt to influence members is grounds for disqualification.

Appointment and Employment Conditions

Contract Type: Fixed-term agent contract, one year with a probation period of nine months.
Starting Date: Expected to be 1 February 2015.
Function Group: Group IV.
Salary: Minimum monthly basic salary of €3,170.61 (net salary example: £3,719.64 for a single candidate with expatriation allowance).
Benefits: Includes Community tax, expatriation allowance, annual leave (2 days per month + supplementary home leave), EU Pension Scheme, and insurance coverage (sickness, accident, unemployment, travel insurance).

Application Submission

Deadline: 5 January 2015 at 12:00 noon (London time).
Documents Required: Europass CV, motivation letter, and eligibility criteria grid.
Format: All documents must be in English.
Note: Supporting documents (e.g., ID, diplomas) are not required at this stage.
Completeness: Only complete applications will be considered.

Data Protection

The EBA complies with Regulation (EC) No 45/2001 on data protection, ensuring confidentiality and security of personal data.

Appeal Procedure

Candidates may appeal decisions through the European Union Civil Service Tribunal or the European Ombudsman, following strict time limits and procedures. Appeals to the Tribunal must be submitted within 3 months of notification, and complaints to the Ombudsman must be preceded by administrative steps.