EBA欧洲银行-Vacancy-notice-EBA-CA-07-2012-Administrative-assistant_6页_173kb

EBA Administrative Assistant Position Summary

Core Content

The European Banking Authority (EBA) is an independent EU authority established on 1 January 2011 under Regulation (EC) No. 1093/2010. It plays a vital role in enhancing the functioning of the EU internal market by ensuring consistent, effective, and high-quality regulation and supervision in banking, payments, e-money, and related areas such as corporate governance, auditing, and financial reporting. The EBA collaborates closely with other EU financial regulatory bodies, including EIOPA and ESMA, as well as the Joint Committee and the ESRB.

Main Purpose

The position of Administrative Assistant is aimed at providing essential administrative and organisational support to various EBA teams involved in regulation, home-host support, risk analysis, policy analysis, consumer protection, and operations. The role is crucial for maintaining the efficiency and effectiveness of the EBA's work across different areas and ensuring adherence to the Work Program's deadlines and milestones.

Main Responsibilities

• Provide administrative support and coordination to EBA teams.
• Facilitate the exchange of information among national authorities and international bodies.
• Encourage compliance with the EBA Work Program deadlines.
• Support internal and external working groups and specific projects.
• Serve as a point of contact with national supervisory authorities and international organisations.
• Schedule and organise meetings, workshops, and seminars.
• Organise internal training and manage contracts with training providers.
• Prepare documents, dossiers, and summary reports (including Excel spreadsheets).
• Screen, file, and manage EBA correspondence and emails.
• Perform general office and administrative duties.

Requirements

1. Eligibility Criteria

• Must be a national of an EU Member State, Iceland, Liechtenstein, or Norway.
• Must have full citizen rights and have fulfilled any military service obligations.
• Must be physically fit for the role.
• Must have a certificate confirming no criminal record and be medically examined.
• Must have post-secondary education or secondary education with access to post-secondary education, along with at least one year of relevant professional experience.
• Must have at least three years of proven full-time professional experience in a similar position.
• Must have excellent knowledge of English (written and spoken), and knowledge of other EU official languages is an advantage.

2. Selection Criteria

• Proven experience as an administrative assistant.
• Excellent communication skills.
• Strong knowledge of MS Office suite.
• Experience in working with databases.
• Experience in an EU, multicultural, or international working environment.
• Advantageous to have experience in organising training and managing contracts with external providers.

3. Competencies

• Flexibility to take on additional tasks.
• Proactive attitude.
• Ability to manage workload and support the team.
• Strong team-working skills and interpersonal abilities.
• Efficiency under time pressure.

Equal Opportunities

The EBA is committed to equal opportunities and will ensure that no form of discrimination occurs during the recruitment process.

Selection Procedure

• A selection committee will be formed to evaluate applications.
• Shortlisted candidates may be invited to written tests and interviews.
• Written tests are in English and assess written communication, job-related knowledge, and drafting skills. Minimum score: 6 out of 10.
• Interviews are conducted in English and evaluate the candidate's suitability, professional knowledge, and motivation. Minimum score: 6 out of 10.
• Successful candidates will be ranked by merit. Those scoring 12 or more may be placed on a reserve list valid until 31 December 2013.
• The selection process is strictly confidential, and contact with committee members is prohibited.

Appointment and Employment Conditions

• Contract type: Fixed-term for two years, with a nine-month probation period and possible extension.
• Expected start date: 1 December 2012 or 1 January 2013.
• Grade: FG III.
• Estimated monthly basic salary: €2,457.08.
• Salaries are exempt from national tax and subject to a Community tax at source.
• A correction coefficient of 34.4% applies.
• Additional benefits may include expatriation allowance, household allowance, dependent child allowance, education allowance, installation allowance, and reimbursement of removal costs.
• Annual leave: Two days per calendar month, plus additional days based on age, grade, and distance from the place of origin.
• Benefits include EU Pension Scheme, sickness and accident insurance, unemployment and invalidity allowance, and travel insurance for missions.

Submission of Applications

• Applications must be submitted in English to vacancies@eba.europa.eu by 19 October 2012 at 12:00 noon (London time).
• Required documents: Europass CV, motivation letter, and eligibility criteria grid.
• Only complete applications will be considered.
• Supporting documents (e.g., ID cards, diplomas) should not be sent at this stage.

Data Protection

• The EBA ensures that personal data is processed in compliance with Regulation (EC) No 45/2001, focusing on data confidentiality and security.

Appeal Procedure

• Candidates may appeal decisions under Article 90(2) of the Staff Regulations.
• Appeals must be submitted within three months of the selection procedure's completion.
• Contact: The Executive Director, EBA, Selection procedure: Ref. EBA CA 07/2012, Floor 18, Tower 42, London EC2N 1HQ, United Kingdom.