EBA欧洲银行-CLOP-TA-19-2012-Operations-Support-Assistant-AF-Final_5页_174kb

VACANCY NOTICE SUMMARY: Operations Support Assistant at the EBA

Core Content

The European Banking Authority (EBA) is an independent EU authority established in 2011 under Regulation (EC) No. 1093/2010. It plays a crucial role in improving the functioning of the EU internal market by ensuring high-quality, effective, and consistent regulation and supervision in banking, payments, and e-money sectors, as well as related corporate governance, auditing, and financial reporting areas. The EBA collaborates closely with other EU financial authorities, including EIOPA, ESMA, the Joint Committee, and the ESRB, as part of the European System of Financial Supervision (ESFS).

The EBA is currently seeking an Operations Support Assistant to be based in its London office. This position is part of the EBA's operations team and is under the responsibility of the Director of Operations.

Main Purpose

The Operations Support Assistant will provide efficient and effective administrative and operational support to ensure the smooth functioning of the EBA's core business activities. The role is essential in managing the operational aspects of the EBA's London office.

Key Responsibilities

• Acting as the main contact for external service providers and partners, responding to inquiries and managing orders.
• Supporting staff with operational tasks and ensuring the effective administration of the EBA premises.
• Maintaining records of contracts and assisting in tender processes.
• Managing the budget for operations support, including monitoring, forecasting, and initiating financial transactions.
• Undertaking various administrative activities to meet operational targets and drive continuous improvement.

Requirements

1. Eligibility Criteria

• Must be a national of an EU Member State, Iceland, Liechtenstein, or Norway.
• Must be entitled to full citizen rights.
• Must have fulfilled any military service obligations.
• Must be physically fit.
• Must provide a certificate of no criminal record and pass a medical examination.

2. Qualifications

• Must have either:
  • A post-secondary education diploma, or
  • A secondary education diploma that gives access to post-secondary education, along with at least three years of relevant professional experience (if post-secondary is not obtained).
• Qualifications must be from EU or EEA Member State authorities or recognized as equivalent.

3. Professional Experience

• Minimum of 3 years (for post-secondary graduates) or 6 years (for secondary education graduates) of full-time professional experience in supporting the operations of a business or organization.

4. Language Requirements

• Excellent knowledge of English (written and spoken).
• Knowledge of other EU official languages is an advantage.

5. Selection Criteria

• Proven administrative and operational support experience at EU or international level.
• Excellent organisational and time management skills.
• Experience in initiating financial transactions related to operations.
• Experience in dealing with external service providers, including tender specification preparation.
• Strong IT skills, particularly in MS Office and database management.
• Flexibility, proactivity, and attention to detail.
• Good communication skills and the ability to interact professionally with a diverse group.
• Ability to handle sensitive information discreetly and confidentially.
• Teamwork spirit and positive attitude.

Selection Procedure

• A selection committee will evaluate applications based on CV, motivation letter, and eligibility and selection criteria grid.
• Shortlisted candidates may be invited to written tests and interviews, both conducted in English.
• Written tests: Total score of 10, minimum score to pass: 6.
• Interviews: Total score of 10, minimum score to pass: 6.
• Successful candidates will be ranked by merit. Those scoring 12 or above will be placed on a reserve list valid until 31 December 2012.

Appointment and Employment Conditions

• The position is a temporary agent fixed-term contract of three years with a probation period of six months, and possible extension.
• Expected start date: 1 September 2012.
• Grade: AST 3.
• Estimated monthly basic salary: €3,397.73.
• Employment benefits include:
  • Exemption from national tax; Community tax at source is paid.
  • Correction coefficient of 34.4% applies.
  • Potential entitlement to allowances based on family situation and origin (expatriation, household, dependent child, etc.).
  • Annual leave: 2 days per calendar month plus additional days based on age, grade, and distance from origin.
  • Access to the EU Pension Scheme after 10 years of service.
  • EU Joint Sickness and Insurance Scheme, accident and occupational disease insurance, unemployment and invalidity allowance.
  • Travel insurance for missions.

Application Submission

• Applications must be submitted in English to vacancies@eba.europa.eu by 17 July 2012 at 12:00 noon GMT.
• Required documents:
  • Europass format CV.
  • Motivation letter.
  • Eligibility and selection criteria grid.
• Only complete applications will be considered.
• Supporting documents (e.g., ID, diplomas) should not be sent at this stage.

Data Protection

• The EBA complies with Regulation (EC) No 45/2001 on the protection of individuals' personal data, ensuring confidentiality and security.

Appeal Procedure

• Candidates who believe they have been adversely affected by a decision can appeal under Article 90(2) of the Staff Regulations.
• The appeal must be submitted within three months from the publication of the selection result on the EBA website.
• Contact: The Executive Director, European Banking Authority, Floor 18 Tower 42, London EC2N 1HQ, United Kingdom.