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VACANCY NOTICE SUMMARY: Corporate Support Assistant at EBA

Core Content

The European Banking Authority (EBA) is issuing a vacancy notice for the position of Corporate Support Assistant, a temporary agent role with a fixed-term contract of 3 years, potentially extendable. The position is based in Paris, France, and the deadline for applications is 21 March 2019 at 12:00 noon London time. The reserve list for this position is valid until 31 December 2020.

The EBA is an independent EU authority established in 2011 under Regulation (EU) No. 1093/2010. It plays a key role in promoting financial stability, transparency, and consistency in EU banking, payments, and e-money regulations, and works closely with other EU financial authorities such as EIOPA and ESMA.

Main Purpose of the Role

The Corporate Support Assistant will support the EBA’s operational activities, ensuring the smooth functioning of the office and premises. The role involves coordination and supervision of various tasks, including:

• Managing contracts and supply orders
• Handling stationery, office equipment, and services provided by the landlord
• Acting as the point of contact for service providers
• Coordinating physical security, fire, health, and safety procedures
• Drafting and implementing corporate policies
• Managing asset and inventory records
• Budget forecasting, administration, and monitoring
• Initiating financial transactions related to corporate support
• Ensuring operational targets are met and continuous improvement is achieved

Requirements

Eligibility Criteria

• Must be a national of an EU Member State or EEA country (Iceland, Liechtenstein, Norway)
• Must be entitled to full citizen rights
• Must have fulfilled military service obligations
• Must have thorough knowledge of one EU official language and satisfactory knowledge of another
• Must be physically fit for the role

Qualifications

• A post-secondary education diploma (level a), or a secondary education diploma (level b) that grants access to post-secondary education

Professional Experience

• 6 years of full-time professional experience (for level a), or 9 years (for level b)
• At least 4 years in a comparable position related to the job description

Language Skills

• Excellent knowledge of English (written and spoken)
• Native English speakers must prove second language skills (minimum B2 level for French is advantageous)

Selection Criteria

Candidates must demonstrate:

• Experience in building maintenance
• Experience in access control systems
• Experience in managing contracts with external providers
• Experience in handling ticketing response systems

Advantages include:

• Knowledge of French at B2 level
• Experience in an EU/multicultural/international environment
• Health and Safety or First Aider certificate (to be attached to application)

Selection Procedure

• Written tests in English, focusing on communication, knowledge, and drafting skills (minimum score: 6/10)
• Interviews in English to assess suitability, professional knowledge, and motivation (minimum score: 6/10)
• Total score of at least 12 is required for inclusion in the reserve list
• Confidentiality is strictly enforced; any contact with selection committee members is prohibited

Appointment and Employment Conditions

• Contract type: Temporary agent, fixed-term for 3 years with a probation period of 9 months
• Estimated start date: 1 June 2019
• Grade: AST 3
• Estimated monthly basic salary: €3,540.26
• Remuneration: Exempt from national tax; Union tax at source applies
• Benefits: Includes expatriation allowance, household allowance, dependent child allowance, education allowance, installation allowance, and other allowances depending on family and origin
• Leave: 2 days per calendar month, plus 2.5 days of supplementary home leave for those entitled to expatriation allowance
• Insurance: EU Pension Scheme, EU Joint Sickness and Insurance Scheme, travel insurance for missions

Application Submission

• Applications must include:
  • Europass format CV
  • Motivation letter
  • Filled and signed eligibility criteria grid
• Must be submitted in English to EBA-Applications@eba.europa.eu by 21 March 2019 at 12:00 noon London time
• Incomplete applications will not be considered
• Supporting documents (e.g., ID, diplomas) should not be sent at this stage
• Start and end dates of all previous positions, along with full-time/part-time status, must be included in the CV
• Freelance/self-employed candidates must provide trade register entry or official documents showing professional experience duration

Equal Opportunities and Data Protection

• The EBA applies an equal opportunities policy and avoids discrimination
• Personal data will be processed in accordance with Regulation (EU) 2018/1725

Appeal Procedure

Candidates have the right to:

• Request a review of the Selection Committee’s decision within 10 days via vacancies@eba.europa.eu
• File an appeal with the General Court under Article 270 of the TFEU and Article 91 of the Staff Regulations
• Complain to the European Ombudsman under Article 228(1) of the TFEU, but only after exhausting internal appeal procedures

Important Notes

• Applications after the deadline will be disregarded
• Avoid last-minute submissions due to potential internet issues
• Supporting documents must be provided upon request
• Conflict of interest declaration is required before recruitment, as per EU Staff Regulations