EBA欧洲银行-EBA-CA-FGIV-RL-2019-Personal-Assistant_8页_252kb

VACANCY NOTICE: Personal Assistant at the European Banking Authority

Core Content

The European Banking Authority (EBA) is seeking a Personal Assistant to provide support to its management. The position is open to eligible candidates from EU Member States or the European Economic Area (EEA), and the role involves a wide range of administrative, organisational, and diplomatic tasks.

Main Purpose

The main purpose of the Personal Assistant position is to offer personal, administrative, and organisational support to the EBA's management in their daily tasks. This includes managing schedules, coordinating meetings, and supporting external engagements.

Main Responsibilities

• Provide personal and administrative assistance to managers.
• Coordinate meetings, seminars, and workshops with external stakeholders.
• Prepare dossiers for meetings and ensure their timely finalisation and distribution.
• Manage correspondence and documents, including filing and archiving.
• Act as a point of contact for incoming enquiries.
• Support the coordination of external missions and engagements.
• Cover for other administrative staff when absent.
• Execute other general office and administrative duties as needed.

Requirements

1. Eligibility Criteria

• Nationality: EU Member State or EEA (Iceland, Liechtenstein, Norway).
• Full citizen rights.
• No outstanding military service obligations.
• Proficiency in one official EU language (English is the working language) and satisfactory knowledge in another.
• Physical fitness to perform the duties.

2. Selection Criteria

• At least 5 years of relevant full-time professional experience as a personal or administrative assistant to management.
• Proven experience in coordinating meetings with external stakeholders, including taking minutes.
• Experience in preparing dossiers for meetings and events.
• Experience in an EU or multicultural environment.
• Proficiency in managing diaries, itineraries, and multiple tasks.
• Experience with databases and document management systems.
• Excellent skills in using MS Office applications (Word, PowerPoint, Excel, Outlook).

Advantageous Qualifications

• Knowledge of French at least at B2 level.
• Familiarity with EU decision-making processes.

Appointment and Conditions of Employment

• Contract Type: Fixed-term contract for 3 years, with a probation period of 9 months and possible extension.
• Estimated Start Date: 16 January 2020.
• Function Group and Grade: FG IV.
• Monthly Basic Salary: €3,462.02 (net salary may vary based on allowances).
• Employment Location: Europaplaza, 20 Avenue André Prothin, La Défense 4, 92400 Courbevoie, France.

Conditions of Employment Summary

• Taxation: Salaries are exempt from national tax; Union tax is applied.
• Allowances: Depending on family situation and origin, candidates may be entitled to expatriation, household, child, education, and other allowances.
• Leave Entitlement: 2 days per calendar month, plus 2.5 days of supplementary home leave for those with expatriation allowances.
• Benefits: EU Pension Scheme, Joint Sickness and Insurance Scheme, travel insurance for missions.

Application Submission

• Deadline: 10 November 2019 at 12:00 noon Paris time.
• Documents Required:
  • Curriculum Vitae in Europass format.
  • Motivation letter.
  • Eligibility criteria grid, dated and signed.
  • Copy of the document formally recognising your qualification (if applicable).
• Submission Address: EBA-Applications@eba.europa.eu.
• Email Subject: Include the reference number (EBA CA FGIV RL 2019), your name, and surname.
• Note: Only complete applications will be considered. Supporting documents (ID, diplomas, etc.) are not required at this stage.

Selection Procedure

• Shortlisting: Based on application documents and eligibility criteria.
• Written Tests: Conducted in English, testing communication, knowledge, and drafting skills. Minimum score: 6 out of 10.
• Interviews: Invited only for those who pass the written tests.
• Reserve List: Candidates with a total score of 12 or above are placed on a reserve list valid until 31 December 2020, which may be renewed.
• Confidentiality: Selection committee's work is strictly confidential; contact with members is forbidden.

Equal Opportunities

The EBA applies an equal opportunities policy and ensures no discrimination in its recruitment procedures.

Data Protection

Personal data will be processed in accordance with Regulation (EU) 2018/1725, ensuring confidentiality and security.

Appeal Procedure

Candidates may appeal decisions through the following channels:

• Request for Review: Within 10 days of receiving a decision, contact vacancies@eba.europa.eu.
• Complaint to the Executive Director: Address to the EBA's Executive Director.
• Judicial Appeal: To the General Court under Article 270 of the Treaty on the Functioning of the European Union and Article 91 of the Staff Regulations.
• Complaint to the European Ombudsman: Pursuant to Article 228(1) of the Treaty on the Functioning of the European Union, after exhausting internal appeal options.