EBA欧洲银行-EBA-CA-03-2019-Personal-Assistant_FGIV_8页_234kb

VACANCY NOTICE SUMMARY: PERSONAL ASSISTANT AT EBA

Core Content

The European Banking Authority (EBA) is seeking a Personal Assistant to provide secretarial, administrative, and organisational support to senior management. This is a fixed-term contract position, with a duration of 3 years and the possibility of extension. The position is located in Paris, France, and the estimated start date is 16 June 2019.

Main Purpose

The main purpose of the Personal Assistant role is to support senior management in their daily business and personal tasks, ensuring smooth operations and effective communication within the EBA and with external stakeholders.

Main Responsibilities

• Provide secretarial, administrative, and personal assistance to senior managers.
• Manage time, itineraries, and diaries.
• Schedule, coordinate, and prepare meetings; prepare dossiers, take notes, and coordinate briefings.
• Manage correspondence and documents, including filing and archiving.
• Serve as a point of contact for incoming inquiries.
• Support external stakeholders and visitors.
• Cover for other administrative staff in their absence.
• Ensure flexibility in task execution.
• Perform any other organisational or administrative duties as required.

Requirements

1. Eligibility Criteria

• Must be a national of an EU Member State or the EEA (Iceland, Liechtenstein, Norway).
• Must be entitled to full citizen rights.
• Must have fulfilled any applicable military service obligations.
• Must have a thorough knowledge of one EU official language and a satisfactory knowledge of another.
• Must be physically fit for the role.

2. Qualifications

• Must have completed at least three years of university studies, evidenced by a diploma.
• Must have at least one year of relevant professional experience.
• Must have at least 3 years of proven full-time professional experience as a personal assistant to senior management.

3. Language Skills

• Excellent knowledge of English (both written and spoken).
• Native English speakers must demonstrate proficiency in a second EU language.

4. Selection Criteria

• Proven experience in an EU or multicultural/international environment.
• Experience in managing diaries, organising meetings with multiple stakeholders, and taking minutes.
• Experience with databases and document management systems.
• Strong MS Office skills (Word, PowerPoint, Excel, Outlook).
• Advantageous to have knowledge of French at B2 level.

Competencies to be Assessed

• Diplomacy, responsibility, commitment, and cooperation.
• Discretion and confidentiality.
• Excellent organisational skills and ability to prioritise tasks.
• Flexibility to take on additional responsibilities.
• Proactive attitude.
• Ability to manage workload independently.

Equal Opportunities

The EBA applies an equal opportunities policy and aims to avoid discrimination in recruitment.

Selection Procedure

• The selection committee will review applications and shortlist candidates.
• Shortlisted candidates may be invited to written tests and interviews.
• Written tests are in English and assess communication, knowledge, and drafting skills. Minimum score: 6 out of 10.
• Interviews are in English and assess suitability, professional knowledge, and motivation. Minimum score: 6 out of 10.
• Successful candidates with a total score of 12 or above will be placed on a reserve list valid until 31 December 2020.
• Declaration of conflict of interest is required before recruitment.

Appointment and Employment Conditions

• Contract Type: Fixed-term, 3 years with a 9-month probation period and possible extension.
• Salary: Estimated monthly basic salary of €3,462.02.
• Benefits: Includes expatriation allowance, annual leave (2 days per month + additional days), sickness and accident insurance, travel insurance, and other EU-related benefits.
• Taxation: Salaries are exempt from national tax and subject to Union tax at source.

Application Submission

• Applications must be submitted in English by 28 April 2019 at 12:00 noon London time to EBA-Applications@eba.europa.eu.
• Required documents: CV in Europass format, motivation letter, eligibility criteria grid (dated and signed), and a copy of the qualification document if applicable.
• The subject line must include the reference number EBA CA 03/2019, the candidate’s name, and surname.
• Late applications will not be considered.
• Supporting documents (e.g., ID, diplomas) are not required at this stage.

Data Protection

• The EBA complies with Regulation (EU) 2018/1725, ensuring the confidentiality and security of personal data.

Appeal Procedure

Candidates have the right to appeal decisions through the following channels:

• Request for Review: Submit a written request to vacancies@eba.europa.eu within 10 days of the decision notification.
• Appeals to General Court: Follow the procedures outlined in the Staff Regulations and Treaty on the Functioning of the European Union.
• Complaint to the European Ombudsman: Submit a complaint according to the conditions set by the European Parliament and the European Ombudsman.

Additional Notes

• The selection committee’s decisions are confidential.
• Any contact with committee members to influence the outcome is grounds for disqualification.
• The EBA's offices are currently located in London, UK, and will move to Paris, France.