EBA欧洲银行-EBA-CA-04-2012-FG-III-Secretary_5页_173kb

VACANCY NOTICE SUMMARY: EBA Secretary Position (EBA CA 04/2012)

Core Content

The European Banking Authority (EBA) is seeking a Secretary for its London office. This position is part of the European Systemic Risk Board (ESRB) and is intended to support the Director in daily administrative tasks. The vacancy notice outlines the eligibility criteria, selection process, and employment conditions for the role.

Main Purpose of the Position

The Secretary will provide secretarial and administrative support to the Director, including:

• Organizational and administrative assistance for meetings and conferences
• Preparation of documents and dossiers for meetings
• Creation of summary reports using MS Office tools
• Management of correspondence, document filing, and archiving
• Handling of the reception desk and visitor inquiries
• Execution of general office and administrative duties
• Covering for other secretarial staff when absent
• Performing additional administrative tasks as required

Requirements

1.1. General Eligibility Criteria

• Proficiency in at least one EU language and satisfactory knowledge of another
• Nationality of an EU Member State, Norway, Iceland, or Lichtenstein
• Full citizen rights
• Compliance with military service obligations
• Physical fitness for the role

1.2. Specific Eligibility Criteria

• Qualifications: A post-secondary education diploma or a secondary education diploma with access to post-secondary education, plus at least 3 years of relevant professional experience
• Professional Experience: Minimum of 3 years as a secretary or in a similar role
• Language Skills: Excellent knowledge of English (written and spoken)

2. Selection Criteria

• Proficiency in Word, PowerPoint, Excel, and Outlook
• Experience in an EU, multicultural, or international environment
• Competencies include:
  • Flexibility to handle diverse tasks
  • Strong sense of responsibility and initiative
  • Ability to manage workload independently
  • Team-player attitude with good interpersonal skills
  • Efficiency under time pressure and timely information sharing
  • Positive work attitude

Selection Procedure

• A selection committee will be formed to review applications
• Shortlisted candidates may undergo written tests and interviews
• Written Test: Conducted in English, tests drafting skills. Total score: 10, minimum passing score: 6
• Interview: Conducted in English, assesses suitability, experience, and motivation. Total score: 10, minimum passing score: 6
• Successful candidates will be ranked by merit, with the highest scorer being recruited
• Candidates scoring 12 or above will be placed on a reserve list valid until 31 December 2012

Appointment and Employment Conditions

• Contract Type: Agent contract for 3 years, renewable, with a 9-month probation period
• Expected Start Date: 1 September 2012
• Grade: FG III
• Estimated Basic Salary: €2,457.08
• Employment Benefits:
  • Exemption from national tax; Community tax at source applies
  • Correction coefficient of 34.4% for UK-based staff
  • Potential entitlement to allowances based on family situation and origin (expatriation, household, dependent child, education, installation, etc.)
  • Annual leave: 2 days per calendar month, plus additional days based on age, grade, and distance from origin
  • EU Pension Scheme after 10 years of service
  • EU Joint Sickness and Insurance Scheme, accident and occupational disease insurance, unemployment and invalidity allowance
  • Travel insurance for missions

Application Submission

• Applications must be submitted in English to vacancies@eba.europa.eu by 17 July 2012 at 12:00 noon GMT
• Required documents:
  • Europass format CV
  • Motivation letter
  • Eligibility and selection criteria grid
  • Reference letter
• Only complete applications will be considered
• Candidates must ensure all documents are included and confirm they meet the requirements
• Supporting documents (e.g., ID, diplomas) should not be sent at this stage

Data Protection

• The EBA complies with Regulation (EC) No 45/2001 on data protection, ensuring confidentiality and security of personal data

Appeal Procedure

• Candidates who believe they have been unfairly treated can appeal under Article 90(2) of the Staff Regulations
• Appeal must be submitted within 3 months of the selection procedure's completion
• Contact: The Executive Director, European Banking Authority, Selection procedure: Ref. CLOP CA 04/2012, Floor 18 Tower 42, London EC2N 1HQ, United Kingdom