EBA欧洲银行-Open-Tender-Clarification-no-1_3页_78kb

Open Tender Clarification Summary (EBA/2013/003/OPS/SER/OP)

Core Content

This document provides clarification on the European Banking Authority (EBA) tender for the supply of interim staff for general administration, which was issued under reference EBA/2013/003/OPS/SER/OP on 7th March 2013. The clarifications address various questions from potential bidders regarding eligibility, contract structure, payment terms, and operational details.

Main Points and Clarifications

1. Eligibility of Participants

• Question 1: Can a company based in Mumbai, India participate in the tender?
  • Answer: No. The procurement procedure is not open to tenderers registered in India. The EBA is an EU agency and only accepts participants from countries within the EU or those with special agreements with the EU in public procurement.

2. Sole Supplier Agreement

• Question 2: Does the EBA currently operate a sole supplier agreement?
  • Answer: No. There is currently no sole supplier agreement in place.

3. Purpose of the Tender

• Question 3: What are the key objectives for going out to tender?
  • Answer: The objective is to support the operational functions of the EBA by providing a fast and flexible way to supply interim staff. As a public body, the EBA is required to put out all procurement contracts to tender.

4. Payment Terms

• Question 4: The invoicing section mentions monthly payment to the interim staff. Is this correct?
  • Answer: Yes, the payment is monthly, not weekly.

5. Geographic Scope

• Question 5: Are there any other locations in the UK covered under this tender?
  • Answer: No. The tender is limited to the EBA office in London.

6. Stakeholder Meetings

• Question 6: Will there be an opportunity to meet with key stakeholders before the tender deadline?
  • Answer: No. All questions must be submitted in writing via email to tenders@eba.europa.eu and aneta.alhadouhova@eba.europa.eu by 19th March 2013. Responses will be published on the EBA website.

7. Framework Agreement Structure

• Question 7: Will the framework agreement be awarded to only one supplier?
  • Answer: Yes. The EBA intends to conclude a framework service contract with a single economic operator.

8. Internal Controls for Framework Use

• Question 8: What internal controls are in place to ensure the framework is used appropriately?
  • Answer: The EBA will appoint one framework contract supplier. New staff will be recruited through the external supplier. The number of regular staff is strictly limited each year.

9. Current Number of Suppliers

• Question 9: How many suppliers does the EBA currently use?
  • Answer: The EBA currently uses one supplier, but there is no sole supplier agreement.

10. Reason for Single Supplier Framework

• Question 10: Can you provide further background on the move to a single supplier?
  • Answer: Refer to the answers to questions 2 and 8 for more details.

11. Existing Temporary Workers

• Question 11: What will happen to existing temporary workers? Will they stay with their current suppliers or be transferred to the new one?
  • Answer: Existing interim staff can register with the new supplier if all parties are interested. They will be paid under the agreed terms with the new supplier.

12. Average Population of Temporary Workers

• Question 12: What is the average population of temporary workers, and can you split this by job types?
  • Answer: The largest population of interim staff was for finance assistants (4 during peak periods and 1 for maternity leave), secretaries (2 covering recruitment periods and 1 for maternity leave), event coordinators/receptionists (1 on a long-term basis), and communications officers (1 during annual leave and peak periods).

13. Transfer of Incumbent Personnel

• Question 13: Will any existing agency or interim staff be transferred to the winning supplier?
  • Answer: Refer to the answer to question 11.

14. Service Level Definitions

• Question 14: What are the criteria for the two levels of pricing for secretaries and finance assistants?
  • Answer:
    • Level 1: Up to 7 years of professional experience.
    • Level 2: More than 7 years of professional experience.

Key Information

• The EBA is an EU agency and follows EU public procurement rules.
• The tender is for a framework agreement with one supplier.
• Payment is monthly, not weekly.
• The London office is the only location covered.
• Existing interim staff may register with the new supplier if interested.
• Service levels are defined by professional experience.
• No stakeholder meetings are planned; all queries must be submitted in writing before the deadline.