EBA欧洲银行-Annex-I-Tender-Specification_39页_323kb

报告摘要

Summary of TENDER SPECIFICATIONS - Supply of Interim Staff for General Administration

Core Content

This tender specifications document outlines the procurement process for the supply of interim staff to support the general administration of the European Banking Authority (EBA). The goal is to establish a framework contract with a Staff Agency that can provide temporary personnel for various administrative roles.

Main Purpose and Scope

Awarding Authority: European Banking Authority (EBA).
Purpose of the Procedure: To provide a fast and flexible way of acquiring interim staff for general administration tasks.
Scope of the Contract: Supply of interim staff to cover administrative functions such as HR, finance, communications, events, and reception.
Contract Type: A framework contract with a maximum possible duration of 48 months, renewable up to three times for 12 months each.
Maximum Value: Estimated at GBP 2,500,000, with the possibility of extension via negotiated procedure.

Key Positions and Requirements

The following profiles are defined for the interim staff:

Profile	Key Tasks and Responsibilities	Education & Qualifications	Knowledge & Skills
Communications Assistant	Managing EBA's public website and social media, maintaining intranet, monitoring media, organizing events, and managing databases	Professional qualifications in communication, marketing, PR, or EU affairs; 3 years' experience	Good knowledge of MS Office, website maintenance, and social media; excellent English
Finance Assistant	Administrative support for financial tasks, managing documentation, budget transfers, and invoicing	University degree in administration or finance; 3 years' experience in related fields	Knowledge of EU Financial Regulation, IT systems, and MS Office (Excel, Word)
Human Resources Assistant	Support in recruitment, performance appraisal, training, leave administration, and HR IT systems	Secondary education or specific training; 3 years' experience in HR activities	Experience in HR support, IT skills, and EU working environments
Secretary	Secretarial and administrative support for EBA management, managing correspondence, and meetings	Post-secondary education or 6 years' experience as a secretary or personal assistant	Excellent English, knowledge of EU languages, MS Office skills
Event Coordinator	Organizing and coordinating events, managing registrations, and preparing meeting rooms	Post-secondary education or 6 years' experience as an event coordinator or manager	Event management experience, EU language knowledge, MS Office skills
Receptionist	Managing calls, visitors, meetings, and deliveries; ensuring security and confidentiality	Secondary education with access to post-secondary education; 6 years' experience	Front-of-house experience, multilingual skills, MS Office skills
Administrative Assistant	Supporting team coordination, meeting organization, document preparation, and database management	Secondary education with access to post-secondary education; 6 years' experience	Administrative experience, MS Office skills, EU working environment experience

General Requirements

Interim Staff Qualifications: Must be highly skilled, experienced, and have a very good command of English. Minimum of 2 years of relevant professional experience is required.
Working Hours and Days: Standard working hours are from 9am to 5.30pm GMT, with a 30-minute break. Staff must work during standard working days, except on EBA holidays.
Language: English is the primary working language. A working knowledge of at least one other EU official language is an asset.
Confidentiality: Interim staff must sign a confidentiality agreement. For sensitive tasks, a certificate of good conduct may be required.
Service Recording: Interim staff must record daily hours and submit a monthly timesheet for invoicing. The EBA staff member checks the consistency of records.
Invoicing: Invoices are prepared by the Staff Agency based on the timesheet. All prices must be submitted in GBP.
Service Level Agreement (SLA): EBA may establish a SLA to monitor service performance and set KPIs.

Contract and Tender Details

Tender Submission: Each tenderer can only submit one offer.
Tender Evaluation: Includes technical and financial evaluation, with the award of the contract based on these criteria.
Joint Offers and Subcontracting: Permitted, but subcontracting must be clearly announced in the tender.
Confidentiality and Public Access: Complies with Directive 95/46/EC (data protection) and Council Regulation 1049/2001 (public access to documents).
Service Performance Review: Quarterly reports and bi-annual meetings are required between the Service Manager and Contract Manager. Reports must be submitted by the end of the second calendar week of the current quarter.

Staff Agency Responsibilities

Ensure compliance with UK employment laws for interim staff.
Provide replacement staff in case of underperformance, prolonged absence, or early termination of Specific Contracts.
Maintain know-how about EBA to improve the selection and screening of CVs.
Ensure timely and accurate invoicing based on timesheets.
Nominate a Service Manager with at least 5 years of experience in the relevant fields and employed by the Staff Agency for at least 2 years.

Contract Manager Responsibilities

Acts as the primary contact for the Service Manager.
Oversees the operation and execution of the service within EBA.
May schedule ad-hoc meetings with the Service Manager for specific issues.

Compliance and Termination

Non-compliance with tender specifications may lead to contract termination.
The Staff Agency is responsible for ensuring the quality and timeliness of services and cannot use infrastructure issues as an excuse for non-compliance.

Additional Notes

Variants: Not permitted.
Subcontracting: Allowed, but must be clearly declared in the tender.
Documentation: Must be provided for both joint offers and subcontracting.
Timetable: Detailed in Annex I, including deadlines for tender submission and evaluation.

Conclusion

This procurement procedure aims to provide the EBA with a reliable and flexible source of interim staff to support its general administrative functions. It outlines the roles, responsibilities, qualifications, and compliance requirements for both the Staff Agency and the interim staff. The process emphasizes transparency, quality, and adherence to EU and UK regulations.

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