EBA欧洲银行-Invitation-Letter_6页_114kb

Summary of EBA/2013/003/OPS/SER/OP – Open Invitation to Tender

Core Content

The document outlines the Open Invitation to Tender (EBA/2013/003/OPS/SER/OP) for the supply of interim staff for general administration by the European Banking Authority (EBA). It provides detailed instructions on how to submit a tender, the required documentation, and the terms and conditions of the procurement process.

Main Points

1. Tender Submission Deadline

• Deadline: 12:00hrs (noon) BST on 3 April 2013
• Submission Methods:
  • Registered post or courier service, with proof of dispatch (postmark or deposit slip)
  • Hand delivery to EBA premises, with a signed receipt from an EBA official
• Important Note: Tenders submitted by email or fax will be rejected immediately.

2. Double Envelope System

• Required: One outer and one inner envelope to ensure confidentiality and integrity of data.
• Outer Envelope Information:
  • Tender Ref. No. EBA/2013/003/OPS/SER/OP
  • Tender Title: Supply of Interim Staff for General Administration
  • TENDER - NOT TO BE OPENED BY THE INTERNAL MAIL DEPARTMENT
  • Name and address of the tenderer
• Inner Envelope Contents:
  • Envelope A: Administrative documentation
  • Envelope B: One signed original and two copies of the technical proposal
  • Envelope C: One signed original of the financial proposal

3. Required Documents

• The Tender Specifications are attached and must be followed.
• All tenders must be:
  • Signed by the tenderer or their authorized representative
  • Perfectly legible
  • Completed using model reply forms from the Tender Specifications

4. Validity of Tender

• The tender is valid for six months from the deadline for submission.
• No modifications to the tender terms are allowed during this period.

5. Terms and Conditions

• Submission of a tender implies acceptance of all terms and conditions.
• No compensation is payable if the procurement is abandoned or canceled before the contract is signed.
• The tenderer waives their own terms and conditions in favor of EBA's.

6. Communication with EBA

• Before the deadline (19 March 2013):
  • Tenderers may submit written clarifications via email to tenders@eba.europa.eu (copy to aneta.alhafoudhova@eba.europa.eu)
  • EBA may provide clarifications on its own initiative for any clerical errors.
  • All clarifications and amendments are integrated into the Tender Specifications.
• After the deadline:
  • EBA may contact tenderers for clarifications or corrections if necessary, without altering the tender terms.

7. Data Protection

• Personal data (names, addresses, CVs, etc.) collected during the tender process will be processed under Regulation (EC) No 45/2001.
• Tenderers have the right to access and correct their personal data.
• In case of queries, they can contact EBA directly.
• Data may be transferred to:
  • Internal audit services
  • European Court of Auditors
  • Financial Irregularities Panel
  • European Anti-Fraud Office (OLAF)
• Economic operators may be included in a central database and shared with the European Commission and other bodies, with the right to access the data upon request.

8. Ownership and Costs

• EBA retains ownership of all submitted tenders and does not return them.
• All costs related to tender preparation and submission are the responsibility of the tenderer.

9. Notification of Results

• The tenderer will be informed whether their tender has been accepted.

Key Information

• Tender Reference: EBA/2013/003/OPS/SER/OP
• Tender Title: Supply of Interim Staff for General Administration
• Submission Address:
  • European Banking Authority (EBA)
  • Tower 42 (Level 20), 25 Old Broad Street, London EC2N 1HQ, UK
• Contact Email: tenders@eba.europa.eu (copy to aneta.alhafoudhova@eba.europa.eu)
• Website for Updates: http://www.eba.europa.eu/Aboutus/Procurement/Current-calls-for-tender-60000.aspx
• Annexes Attached:
  • Tender Specifications
  • Technical Questionnaire
  • Exclusion Criteria Form
  • Costing Sheet
  • Legal Entity Form
  • Financial Identification Form
  • Draft Contract
  • Draft Specific Agreement
  • Confidentiality Undertaking
  • Technical Evaluation Grid
  • Service Request Form
  • Tender Identification Form
  • Tender Form
  • Financial Capacity Form
  • Checklist