2018年-FSB全球金融稳定委员会_FSB_Chairs_letter_to_G20_Leaders_meeting_in_Buenos_Aires_16页_359kb

FSB Procedural Guidelines Summary

Core Content

The FSB Procedural Guidelines (PGL) outline the operational procedures for the Financial Stability Board (FSB) to ensure transparency, consistency, and efficiency in its activities. These guidelines were last updated on 22 October 2018 and adopted by the Plenary in 2013, with amendments in 2016 and 2018. They cover the scheduling of meetings, document distribution, confidentiality, staffing, and the composition and functioning of committees and working groups.

Main Points and Key Information

A. Plenary Meetings

• Frequency and Location:

  • The Plenary should meet in person at least twice a year.
  • One meeting must be held in Basel, Switzerland.
  • Meetings discussing G20 documents should be held at least 7 days before G20 Finance Ministers or Leaders' Summit.

• Agenda and Documents:

  • The FSB Chair prepares the provisional agenda.
  • The Secretary General communicates the agenda to Member representatives at least 14 days before meetings and 7 days before conference calls.
  • Final agenda and documents are circulated at least 8 weekdays in advance for meetings and 4 weekdays for conference calls.
  • If documents are not circulated on time, the agenda item is postponed or decided by written procedure.

• Confidentiality:

  • Non-FSB members co-chairs of RCGs receive the same documents as FSB Members.
  • Documents shared with RCGs should be specified in the list of documents for dispatch.

• Summary and Action Points:

  • Draft summaries are prepared and distributed within 8 weekdays of the meeting.
  • Final summaries are circulated within 30 calendar days and posted on e-FSB.
  • Member representatives have 8 weekdays to comment on summaries.

• Written Procedure:

  • Comments on documents can be submitted via written procedure.
  • The comment period is at least 8 weekdays, with exceptions for final revisions or fatal flaw reviews.
  • Extensions to the comment period require prior approval from the Secretary General.

• Seating Arrangements:

  • One representative from each jurisdiction with multiple members should sit at the back.
  • A special arrangement allows France, Germany, and Italy to rotate one of their two seats to accommodate ECB Banking Supervision.

• Substitute Representatives:

  • A Member’s deputy can substitute for them in the Plenary.
  • Substitute has the same rights as the designated representative.

• Substitution of the Chair:

  • The Chair may be substituted by a Member representative or the Secretary General in case of conflict of interest.

• Annual Work Programme:

  • The Plenary must annually discuss the work programme, which includes:
    • Consideration of G20-related initiatives and multi-year projects.
    • Integration of top-down and bottom-up contributions.
    • Coordination with SSBs and sharing of work programme information.
    • Ensuring alignment with the FSB's financial stability mandate.

B. Meetings of the Steering Committee and Standing Committees

• Frequency:

  • The Steering Committee meets at least four times a year, usually before Plenary meetings.

• Procedure:

  • Applies similar procedures to the Plenary but with shorter document circulation periods (5 weekdays instead of 8).

• Substitution:

  • No substitution of Member representatives is allowed without prior approval from the FSB Chair.

• Use of Technology:

  • Chairs should use teleconferencing or video conferencing where appropriate.

C. Establishment of Committees and Working Groups

• Standing Committees:

  • Permanent bodies with functions defined in the FSB Charter.
  • Mandates must be proposed by the FSB Chair and endorsed by the Plenary.
  • Report regularly to the Plenary, with written approval of reports.

• Working Groups:

  • Temporary groups with a defined term, potentially extendable.
  • Report to a Standing Committee or the Plenary.
  • Mandates are set by the body establishing them, and must be endorsed by the Plenary.
  • Each Working Group must have a sunset clause and a terms of reference.

D. Selection and Appointment Processes

• Transparency and Timeliness:

  • Selection processes for FSB Chair and Secretariat positions should be open and transparent.
  • Completed before the term of the incumbent expires.

• Nomination:

  • Member representatives are invited to nominate candidates for vacant positions.
  • The FSB Chair or Nomination Committee (NC) should explain the process to the Plenary.

• Geographical and Institutional Diversity:

  • Priority is given to well-qualified individuals, with consideration for geographical and institutional diversity.

E. Composition of Committees and Working Groups

• General Principles:

  • All Members should be involved in at least one Committee (Steering or Standing).
  • Balanced geographic and institutional representation is required.
  • Standing Committees should not exceed 20-25 members.

• Standing Committee Members:

  • Members are normally drawn from designated Plenary representatives.
  • Each member should designate two alternates.
  • If a member or alternates miss three consecutive meetings, they lose their seat.

• Working Group Members:

  • Composed of Members or other authorities based on expertise and mandate.
  • Chairs are appointed by the Plenary, with input from the body constituting the Working Group.
  • Chairs may be reappointed if the term exceeds two years.

F. Staffing of Secretariat

• Diversity and Qualifications:

  • The Secretariat should reflect diversity in terms of institutional functions and geographic regions.
  • Staff should be qualified, competent, and motivated, with a focus on efficiency.

• Positions:

  • A mix of open-ended, fixed-term, and short-term secondments from Members.

• Vacancy Notification:

  • Vacancies are communicated to Members with a response period.
  • Public advertisement may also be used.

G. Distribution of Documents

• Distribution Method:

  • Documents are distributed via email and posted on the secure e-FSB website.

• Document Numbering:

  • All documents are assigned a unique number by the Secretariat.

• Timelines:

  • Document circulation timelines are detailed in the Annex.

H. Confidentiality

• Confidentiality of Data:

  • Non-public data must not be disclosed to third parties unless required by law.
  • All Members and Secretariat staff must take reasonable measures to protect information.

• Access to Documents:

  • Secure e-FSB website provides access to all documents.
  • Members and RCGs have individual access to dedicated sub-pages.
  • Secretariat staff have access to all sub-pages, unless restricted by confidentiality agreements.

• Public Disclosure:

  • Confidential or market-sensitive information must be removed before publication.
  • Press releases and statements are prepared for Plenary approval.
  • Meeting summaries and action points are not published.

I. Public Consultations

• Process:
  • The Plenary may decide to conduct public consultations.
  • Invitations are published on the FSB website.
  • Consultation period is 60 days, unless exceptional.
  • Responses are published within 15 days and stored in a public database on e-FSB.
  • A report summarising public comments and their incorporation into the final document is published.

J. Audited Financial Statements

• Circulation:
  • Annual audited financial statements must be circulated to the Plenary at least 30 days before the approval meeting.

Annex: Plenary Timeframes

Note: For Steering and Standing Committees, the circulation period is 5 weekdays instead of 8.