EBA欧洲银行-03.-Website-Clarifications-No3_7页_195kb

Open Tender Procedure Clarifications No. 3 Summary

Core Content

This document, titled Open Tender Procedure Clarifications No. 3, provides detailed answers to questions raised by potential bidders regarding the European Banking Authority (EBA) Procurement Procedure for Website Services. The clarifications aim to ensure a clear understanding of the requirements, scope, and expectations for the tender process, particularly concerning the contract duration, technical specifications, financial proposals, and responsibilities of the parties involved.

Main Points and Clarifications

1. Contract Duration and Cost

• The estimated cost of 720,000 € is the maximum ceiling for the entire 4-year contract.
• This figure is indicative and not an annual cost. The tenderer is not bound to limit annual man-days to this amount.
• The cost is fixed for the entire duration of the contract.

2. Liferay Version

• The current required version is Liferay 6.1.1 Community Edition (CE).
• Liferay Enterprise Edition (EE) is not required unless the contractor can guarantee full compatibility with the existing EBA website.
• Liferay partners are restricted to EE under their partnership contract, but exemptions may be requested under special circumstances.

3. Infrastructure and Cloud Solutions

• The tenderer can choose to implement the services in either their own data centre or in the cloud.
• The cloud data centre must be physically located in the EU.
• The tenderer must comply with European InfoSec policies outlined in annexes 4, 5, 6, 7, and 8.

4. Scope of Annexes 2 and 3

• Annexes 2 and 3 describe the current features and software requirements of the EBA website.
• These documents are not part of the contract scope, but they are used to define the as-is state of the application that the contractor must maintain.
• Contractors are not expected to implement these features; they are only required to maintain them.

5. Training Services

• Training sessions are expected to occur on average once every quarter or whenever a new or existing member of the EBA communications team requires it.
• The current team has 4 members.
• Training must cover all functions of the website and can be delivered via webcast or in-person.
• The contractor may be asked to update or create a manual for the system.
• Training is included in the fixed monthly cost and cannot be priced separately.

6. Annual Pricing Scenario for Enhancements

• The "Number of Days" column in the "Annual Pricing Scenario for Enhancements" section of Annex III should be left unchanged.
• This column is used as a yardstick for evaluating tenders, not as a binding constraint.
• The bidder is not required to limit the number of man-days for enhancements to this figure.

7. Website Transfer and One-Time Costs

• The website transfer from the present to the future contractor is considered a one-time activity.
• However, the tenderer is expected to include this cost in the fixed monthly fee for the entire 4-year contract.
• The tenderer may decide how to spread one-off costs over the 4-year period.

8. Clarification of Responsible Parties

• The document includes a correction regarding the layout of Annex I Terms of Reference.
• The "present contractor" and "future contractor" are distinct roles.
• The bidder is assumed to be the future contractor at the beginning of the contract.
• The role of the present contractor will be assumed by the current provider, and the future contractor will later become the present contractor if required to re-transfer the website.

Key Information for Bidders

• The contract duration is 4 years, with a maximum ceiling of 720,000 €.
• Liferay 6.1.1 CE is the required version, but higher versions may be considered if they ensure compatibility.
• The cloud solution must be EU-based and comply with European InfoSec policies.
• Annexes 2 and 3 describe the current state of the EBA website, not new features to be implemented.
• Training is included in the fixed monthly cost, with an expected frequency of quarterly sessions.
• The website transfer is a one-time activity but must be included in the monthly pricing.
• The "Number of Days" column in the financial proposal is not binding but serves as a comparison tool.
• The bidder is expected to assume the role of the future contractor and will later take over as the present contractor.

Conclusion

The clarifications emphasize the fixed cost model for the entire 4-year contract, the importance of EU compliance, and the responsibilities of the future contractor. Bidders are encouraged to understand the as-is state of the EBA website and ensure that their proposals align with the technical and financial requirements outlined in the Terms of Reference and related annexes.