EBA欧洲银行-Clarifications-3-EBA-Website-Services-015_3页_181kb

Open Tender Clarifications 3 Summary

Core Content

This document provides clarifications related to the European Banking Authority (EBA) procurement procedure for the supply of website services (Lot 1 and Lot 2). It addresses specific questions raised by tenderers regarding the scope of work, transition phases, and contractual obligations during the procurement process.

Main Points and Clarifications

1. Transition Tasks by Criteria

• P1: Refers to the transition of the current website from the current contractor to the new contractor.
• P2: Refers to the transition from the current website to the redesigned website.
• P3: Refers to any specific transition that may be required for Lot 2 services.

2. Design and Layout Options

• The tenderer is required to submit 4 possible design and layout options in their proposal.
• These options are not requested during the tendering phase but will be requested during the execution of the contract.
• The tender proposal must include a description of the approach and ideas for the website redesign, including methodology, timeline, and preliminary design concepts.

3. Declaration Upon Honour – Creditors Agreement

• The question refers to whether the tenderer has entered into an agreement with creditors to repay debt at a reduced amount.
• This is a general inquiry about any such agreements, not specifically tied to the procurement process.

4. Transition Phase Details

• The transition phase involves the current contractor operating and hosting the current version of the website.
• The new contractor will redeploy the new version on their own facilities.
• The transition phase can last up to 12 weeks.
• The redesign of the website will be executed by the new contractor at a later stage.

5. Costs During Transition

• During the transition phase, the current contractor is responsible for hosting and licensing costs of the Kentico CMS.
• This is in line with the transition phase described in previous clarifications.

6. Additional Transition Issues

• The EBA does not have any additional issues related to the transition phase to communicate.

7. Current Supplier Engagement

• The EBA was not involved in the original procurement/tender process, as it was carried out by its predecessor, CEBS.
• The current supplier contract is not defined within the original procurement, but the EBA is seeking a new supplier for Lot 1.

8. Reasons for Seeking a New Supplier

• The procurement is not driven by a procedural requirement at the end of a term of engagement.
• The reason for seeking a new supplier is related to the need for improved performance, as outlined in the Terms of Reference.

9. Performance Expectations

• The level of performance expected from the new contractor is detailed in the Terms of Reference.
• The EBA does not have specific comments on the current technology (Kentico CMS), as it is already the latest version and can fulfill the requirements.
• The outcome of the tender may involve continuing with the current CMS or implementing an equivalent or superior system.

Key Information

• Transition Phases:

  • P1: Transition from current contractor to new contractor.
  • P2: Transition from current website to redesigned website.
  • P3: Specific transition for Lot 2 services.
  • Duration: Up to 12 weeks.
  • Responsibility: Current contractor hosts and operates the current website during this period.

• Design and Layout Options:

  • 4 options must be proposed in the tender.
  • These options are not required in the initial proposal but will be requested during the contract execution.

• CMS Considerations:

  • The EBA is currently using the latest version of Kentico CMS.
  • The tender may result in the continuation or replacement of the CMS based on the contractor's proposal.

• Procurement Context:

  • The procurement is not tied to a specific term of engagement with the current supplier.
  • The EBA is not involved in the original procurement process, which was handled by CEBS.

• Performance and Technology:

  • The EBA has no specific performance requirements beyond those in the Terms of Reference.
  • The current technology is sufficient, but the tender may lead to an upgrade if proposed by the contractor.

Conclusion

The document outlines the transition tasks, design and layout options, and performance expectations for the EBA's procurement of website services. It emphasizes that the transition phase is a key part of the process, during which the current contractor remains responsible for hosting and CMS licensing. The Tenderer is expected to propose a redesign approach, including 4 design options, and the contract may involve either continuing with the current CMS or implementing a new one. The EBA is not involved in the original procurement, and the current supplier relationship is not defined by a fixed term. The main goal is to secure a new supplier who can deliver improved performance and website services.