2013年-FSB全球金融稳定委员会_FSB_Articles_of_Association_previous_version_15页_262kb

FSB Procedural Guidelines Summary

Core Content

The FSB Procedural Guidelines (PGL) outline the operational procedures and practices for the Financial Stability Board (FSB), focusing on transparency, consistency, and efficiency in its meetings and decision-making processes. The guidelines were initially adopted in January 2013 and amended in July 2016 to reflect updated practices and requirements.

Main Sections and Key Points

A. Plenary Meetings

• Frequency and Scheduling:
  The Plenary should meet in person at least twice a year, with one meeting held in Basel, Switzerland. Additional meetings or tele/video-conferences may be held if needed.
  The Plenary should develop a work programme and calendar for the following year, with the Secretary General confirming dates at least 40 days before in-person meetings and 7 days before tele/video-conferences.
  Meetings discussing G20-related documents must be held at least 7 days before G20 Finance Ministers or Leaders' Summit.

• Agenda and Documents:
  The FSB Chair prepares the provisional agenda, which is shared with members at least 14 days before in-person meetings and 7 days before conference calls.
  Final agenda and documents are communicated at least 10 days before meetings and 4 days before conference calls, unless urgent.
  If documents are not sent on time, the agenda item may be postponed or decided via written procedure.
  Non-FSB members co-chairing RCGs receive documents simultaneously with FSB members.
  Documents shared with RCGs must be specified and may invite comments from FSB members.

• Meeting Summaries and Action Points:
  The Secretariat prepares draft summaries of meetings and conference calls, which are distributed within 10 days.
  Members have 10 days to review or comment on the summaries.
  Final summaries are circulated within 30 days and posted on e-FSB.

• Written Procedure:
  Written procedure is used for obtaining comments on documents, especially when time is limited.
  The comment period is at least 10 days, unless for final revisions or fatal flaw reviews.
  Extensions for comment periods must be requested before the deadline.
  Comments not submitted on time are not considered unless the Secretary General approves.
  If fatal-flaw comments cannot be resolved via written procedure, a conference call or meeting may be convened.

• Seating Arrangements:
  Representatives from the same jurisdiction should not sit at the front if more than one is present.
  The European Central Bank (ECB) Banking Supervision has a second seat at the Plenary table, with France, Germany, and Italy rotating one of their two seats to maintain balance.

• Substitute Representatives:
  A designated member's deputy can substitute for them in the Plenary.
  Substitute representatives have the same rights as the original.

• Substitution of the Chair:
  The Plenary may request a substitute to chair a part of the meeting if the Chair recuses themselves due to a conflict of interest.

B. Steering Committee and Standing Committees

• These committees apply similar procedures to the Plenary, with shorter document circulation timelines.
• The Steering Committee meets at least four times a year, usually before Plenary meetings.
• Tele/video-conferencing should be used wherever appropriate.
• Substitution of members in Steering Committee meetings requires prior approval from the FSB Chair.

C. Establishment of Committees and Working Groups

• Standing Committees:
  Permanent bodies with functions defined in the FSB Charter.
  New Standing Committees must be proposed by the FSB Chair and endorsed by the Plenary.
  They report regularly to the Plenary, with written reports reviewed and approved via written procedure.
  The Plenary may decide to wind up a Standing Committee if it is no longer needed.

• Working Groups:
  Temporary groups with a defined term, which may be extended.
  Mandates must be specified and, if not from the Plenary, endorsed by it.
  Working Groups may establish temporary work streams with specific mandates and timelines.
  They should align their work plans with the meeting schedules of the bodies they report to.

D. Selection and Appointment Processes

• Selection processes for chairs and the Secretary General must be open and transparent.
• Positions should be filled before the term of the current incumbent expires.
• The FSB Chair or Nomination Committee (NC) explains the process to the Plenary.
• Member representatives are invited to nominate candidates based on expertise and background.
• Geographical and institutional diversity is considered when selecting chairs or forming committees.

E. Composition of Committees and Working Groups

• All members should be involved in at least one committee (Steering or Standing).
• Balanced geographic and institutional representation is required.
• Standing Committees should not exceed 20-25 members.
• Members must designate an immediate deputy as a standing alternate.
• If neither the member nor the alternate can attend three consecutive meetings, the member loses their seat.
• Working Groups can include members from other authorities or non-FSB members, based on expertise and mandate.

F. Staffing of Secretariat

• The Secretariat should reflect the diversity of FSB members in terms of function and geography.
• Staff should be well-qualified, competent, and motivated.
• A mix of open-ended, fixed-term, and short-term secondments from members is recommended.
• Members are informed of vacancies and invited to nominate candidates.
• Vacancies may be advertised publicly, with clear eligibility criteria and response timelines.

G. Distribution of Documents

• Agenda and meeting documents are distributed via email and posted on the secure e-FSB website.
• Sensitive documents are posted with notification.
• Document numbers are used to uniquely identify all materials.
• Circulation timelines for Plenary documents are detailed in the Annex.

H. Confidentiality

• All non-public data and information must be kept confidential unless required by law or with prior consent.
• Members and Secretariat staff must take reasonable measures to protect information.
• All discussions in the FSB are confidential, and members must safeguard this.
• Documents are accessible via a secure e-FSB website, with specific access for RCGs and Secretariat staff.
• Confidential or market-sensitive information should not be published without prior agreement.

I. Public Consultations

• The Plenary may conduct public consultations to gather input on specific issues.
• Invitations are published on the FSB website, specifying the consultation period (at least 30 days) and that responses will be published unless otherwise requested.
• Responses must be published within 15 calendar days of the consultation closing.
• Roundtables, hearings, and other events may also be used to gather stakeholder input.

J. Audited Financial Statements

• Annual audited financial statements must be circulated to the Plenary for approval at least 30 days before the relevant meeting.

Annex: Plenary Timeframes

• Notification: At least 40 days before in-person meetings, 7 days before conference calls.
• Provisional Agenda: 14 days before meetings, 7 days before conference calls.
• Final Agenda and Documents: 10 days before meetings (or shorter for urgent issues), 4 days before conference calls.
• Draft Summaries: No later than 10 days after meetings/conference calls.
• Comments on Summaries: Within 10 days of circulation.
• Final Summaries: No later than 30 days after meetings/conference calls.
• Comments on Other Documents: At least 10 days after circulation, except for fatal-flaw reviews.
• Steering Committee Circulation Timelines: No less than half the time specified for Plenary documents.