EBA欧洲银行-14.-Open-Tender-Procedure-Clarifications-and-Corrigendum-No-1_2页_146kb

Open Tender Procedure Clarifications and Corrigendum No. 1 Summary

Core Content

This document provides clarifications and corrections to the European Banking Authority (EBA) Procurement Procedure for Catering Services and Supplies, specifically addressing several questions raised by potential bidders during the tender process. The EBA has issued Corrigendum No. 1 to correct discrepancies in the tender submission documents, ensuring clarity and fairness in the procurement process.

Main Points and Key Information

1. Financial Requirements for New Companies

• Question 1: Whether newly formed companies can use a 5-year financial forecast instead of 3-year audited accounts or bank statements.
• EBA Answer: No. The EBA requires 3 years of audited accounts or bank statements as the minimum evidence of financial and economic capacity. Financial forecasts are not acceptable for this purpose.

2. Joint Ventures and Consortiums

• Question 2: Whether audited accounts from a sister company can be used in a joint venture application.
• EBA Answer: Economic operators can form consortiums or joint ventures, provided that:
  • One member is designated as the consortium leader with full authority to represent the group.
  • The consortium leader serves as the single point of contact with the EBA.
  • All members are jointly and severally liable for the execution of the contract.
  • The EBA does not impose a specific legal form on consortia, but may require one after selection if necessary for contract performance.
  • For more details, refer to point 2.4 of Technical Specifications.

3. Document Correction

• Question 3: A discrepancy was noted where document number 10 opened as document number 9.
• EBA Answer: This issue has been corrected in the updated version of the documents.

4. Annex I Replacement

• Question 4: A mismatch was identified between the content of Annex 1 in the tender submission form and the tender specification pack.
• EBA Answer: Annex I has been replaced by Annex Ia in Corrigendum No. 1, ensuring consistency with the tender specification pack.

5. Menu Samples and Tender Evaluation

• Question 5: Whether providing seasonal samples for each of the four buffet lunch menu options will result in a negative score.
• EBA Answer: The EBA does not evaluate or provide an opinion on possible solutions before the submission deadline. Bidders are encouraged to provide the best technical solution that meets the EBA's business needs and complies with the procurement documents. All relevant information is available on the EBA's website.

6. Separate Coffee Supplier

• Question 6: Inquiry about the possibility of using a separate supplier for coffee arrangements.
• EBA Answer: The EBA has no intention to tender for coffee services separately. All technical requirements are outlined in the Technical Specifications and other procurement documents available on the EBA's website.

7. Site Visits

• Question 7: Request for a site visit to understand the layout and logistics of the catering areas.
• EBA Answer: Site visits are not planned as part of the procurement procedure.

Conclusion

The EBA has made several clarifications to ensure transparency and compliance in the tendering process for catering services and supplies. Key points include the requirement for audited financial statements, the flexibility in forming consortiums, and the correction of document discrepancies. Bidders are advised to refer to the updated procurement documents for detailed information and to prepare their tenders accordingly. The EBA emphasizes that all technical solutions must meet the outlined requirements and align with its business needs.