EBA欧洲银行-EBA-MB-2016-019rev1-28Final-Minutes-MB-19-January-201629_10页_441kb

EBA Management Board Final Minutes – 19 January 2016

Core Content Overview

The Management Board (MB) of the European Banking Authority (EBA) met on 19 January 2016 in London. The meeting was opened by the Chairperson, Andrea Enria, who welcomed two new members: David Rozumek (Czech National Bank) and Édouard Fernández-Bollo (French Prudential Supervisory and Resolution Authority). The MB approved the provisional agenda and the minutes of the previous meeting. The meeting covered a range of topics, including the extension of contracts for the Chair and Executive Director, the 2017 Single Programming Document (SPD), the renewal of the Banking Stakeholder Group (BSG), the Document Management Project, the HR Audit Report, the Transparency Exercise 2015, the EBA Training Business Plan, and follow-up on the GHOS meeting.

Main Points and Key Information

1. Opening and Approval of Agenda and Minutes

• The MB approved the provisional agenda and the minutes of the previous meeting.
• The Chairperson highlighted ongoing issues with the early legal review of technical standards (TS) by the Commission, which was causing delays in the approval process.
• The EBA was informed that the Commission intended to launch an internal review of the early legal review process.
• The EBA had not managed to reduce translation fees by the Centre de Traduction.

2. Administrative and Operational Status Report

• The report provided an overview of 2015 and some statistics from 2011–2015.
• Budget execution for 2015 was 99.3%, showing a positive trend.
• 30 budget transfers occurred in 2015, with one not approved by the MB.
• The Court of Auditors confirmed no a posteriori approval was necessary.
• Procurement procedures were active, with the EBA participating in several framework contracts.
• Feedback on translation quality was emphasized, with some members noting poor quality of TS.
• The Commission suggested considering outsourcing translations to national providers.
• The IT infrastructure was performing as expected.
• An annual satisfaction survey on the Operations Department was initiated.

3. Extension of the Contracts of the Chair and Executive Director

• The EBA proposed contract upgrades for the Chair and Executive Director based on the Guidelines on Staff Policy.
• This proposal was confirmed with the Commission and included in the 2016 establishment plan.
• The MB agreed to formalize the proposal for final approval at the BoS meeting of 4 February 2016.

4. Draft 2017 Single Programming Document

• The Executive Director presented the draft 2017 SPD, which included the work programme, budget, and establishment plan.
• The report also outlined the EBA's 2015/2016 Work Programme Roadmap.
• Members requested clarification on prioritisation principles and EBA's own-initiative guidelines.
• The Commission expressed concerns about the number of Temporary Agents posts in the SPD and rejected it.
• The MB approved the SPD, with errors to be corrected and a written submission to the BoS for final approval.

5. Renewal of the Banking Stakeholder Group (BSG)

• The Chairperson presented a shortlist of BSG candidates and sought MB input.
• Emphasis was placed on balanced representation (geographical and gender).
• The EBA aimed to include candidates with expertise in payment services and representatives from cooperatives and savings banks.
• The MB suggested reviewing the shortlist based on expertise and independence.
• The EBA agreed to submit a revised shortlist to the BoS for final adoption.

6. Update of the Document Management Project

• The Executive Director explained the state of the document management system project.
• A Business Readiness Project was proposed to improve user readiness for the system.
• The project would be funded using savings from the IT project.
• A written procedure was planned for the MB's approval of the project.

7. HR Audit Report and Action Plan

• The Executive Director presented the HR audit report and action plan.
• The MB approved the action plan, which included target dates and responsibilities for addressing recommendations.

8. Transparency Exercise 2015

• The Head of Legal presented an internal report on the 2015 transparency exercise.
• The report included recommendations to strengthen transparency processes.
• The MB praised the report and recommendations, and the Chairperson suggested a cover note to the BoS.
• The EBA would explain process adjustments for future stress tests and defer an internal audit to the BoS.

9. Update on the Business Plan for EBA Training Activities 2016–2018

• The Executive Director presented a revised training business plan following BoS feedback.
• The plan included budget reductions, curriculum refocusing, and adjustments to training formats.
• Members acknowledged the importance of training but raised concerns about funding and outsourcing.
• The Commission mentioned a planned White Paper on governance and funding of ESAs by end of H1 2016.
• The EBA would approach DG BUDG again and discuss synergies with the European University Institute.

10. Follow-up to the GHOS Meeting in January 2016

• The MB noted the GHOS agreement on the Basel Committee's work on risk-weighted assets and capital floors.
• The EBA was advised to identify overlapping areas with its own work and adjust the Report and Opinion accordingly.
• The EBA should wait for BCBS proposals on operational risk before taking a stance.

Conclusion

The MB concluded the meeting with agreement on several key items, including the approval of the 2017 SPD, the renewal of the BSG shortlist, and the Business Readiness Project. The MB also supported the HR audit action plan and the revised training business plan, while deferring certain decisions to the BoS. The meeting highlighted ongoing challenges with translation quality, budget constraints, and the need for closer coordination with the Commission.