EBA欧洲银行-Notice-of-call-for-applications-Rental-Office-Space_4页_230kb

Summary of EBA Notice of Call for Applications: Rental of Office Space

Core Content

The European Banking Authority (EBA), an agency of the European Union, is seeking to rent office space in Paris (intra muros) or La Défense to host its services. The process involves a structured procurement procedure with six distinct phases, aimed at selecting the most suitable candidate based on technical, financial, and legal criteria.

Key Requirements

The EBA has outlined the following minimum requirements for the office space:

• Surface Area: At least 4,500 square metres in a single building.
• Location: Must be in Paris (intra muros) or La Défense.
• Availability: The space must be available by no later than 28 February 2019, with the landlord willing to execute fit-out works according to the EBA’s specifications.
• Building Classification: The building or its rented portion must be classified as Grade A.
• Asbestos Compliance: The building must be asbestos-free or have an asbestos register in conformity with French regulations.
• Security: In the case of multi-tenant buildings, the building security service must provide a secure perimeter, 24/7 access control for staff, and secure access for deliveries.
• Tenant Diversity: The tenancy should not be identified with a bank or dominated by banks.
• Lease Term: A minimum of 9 years.

Additional Consideration

Candidates who offer an additional 10,000 square metres available for lease by the end of 2019 are encouraged to indicate this, although it is not a minimum requirement.

Procurement Procedure Overview

1. Market Prospection

   • Interested parties must submit completed annex and marketing information to tenders@eba.europa.eu.
   • Deadline for submission: 18 April 2019 at midnight.
   • Buildings previously considered in the 2018 market prospection do not need to re-submit the questionnaire or commercial presentation.

2. Establishment of the List of Eligible Candidates

   • Only submissions meeting the minimum criteria will be included in the list of eligible candidates.
   • The agency may visit the buildings, but these visits do not influence the outcome of the call for applications.
   • If a building does not meet the summary specifications, it will be excluded from the tendering process.

3. Invitation to Participate

   • Eligible candidates will be invited to submit a detailed technical and financial offer.
   • These offers must align with the specifications outlined in the invitation.

4. Establishment of the Short List

   • Applications will be evaluated, scored, and ranked based on the detailed specifications.
   • A minimum of three candidates will be selected for the next phase.
   • Unsuccessful candidates will be notified.

5. Negotiation

   • Negotiations will be conducted with the short-listed candidates.
   • The goal is to finalize a ranking based on technical quality, financial terms, and legal conditions.

6. Award of the Contract

   • The highest-ranked application will be proposed for internal approval by the EBA.
   • It will then be submitted to the European institutions for final approval.
   • The lease can only be signed after this approval is received.

Additional Information for Candidates

• Candidates must cooperate with the EBA’s property advisor and any other firm involved in the agency’s relocation, such as project managers or removal companies.
• All necessary information must be provided to determine the full cost of the project.
• The questionnaire is an essential part of the pre-selection process and must be completed by interested parties.