2004年-世界发展银行全球_Uganda___Country_Procurement_Assessment_Report_Volume_3_Annexes_47页_276kb

Uganda Country Procurement Assessment Report (CPAR) Volume III Summary

Core Content

The Uganda Country Procurement Assessment Report (CPAR) Volume III contains a series of annexes that provide detailed information on the procurement landscape, task force members, monitoring and control mechanisms, status of recommendations from the 2001 CPAR, and individuals consulted during the main missions.

Main Annexes Overview

Annex 1: List of Task Force Members

• The task force includes representatives from various government ministries, public institutions, and private sector organizations.
• Key members are:
  • Mr. M.N Kamugisha (Ministry of Finance, Planning & Economic Development)
  • Mr. Patrick Mutabwire (Ministry of Local Government)
  • Mrs. Adah Kabarokole Muwanga (Ministry of Public Service)
  • Mr. Aeloi Deo (Ministry of Works, Housing & Communication)
  • Mr. Kisitu Jonathan (Ministry of Health)
  • Mr. David Kiyingi (Ministry of Education and Sports)
  • Mr. W.Z Bushoberwa (Ministry of Tourism, Trade & Industry)
  • Mr. Ashaba-Ahebwa (Directorate of Ethics & Integrity)
  • The Solicitor General
  • Mr. Kalule Swaibu (Inspector General of Government)
  • John Walala (Uganda Revenue Authority)
  • Edgar Kamara (National Chamber of Commerce)
  • Eng. Hans J.W.B Mwesigwa (Uganda Institution of Professional Engineers)
  • Eng. G.B Zaribwende (Uganda National Association of Building, Civil Engineering and Contractors)
  • Dr. Kituuka Stephen (Institution of Ugandan Surveyors)
  • Ms. Rhoda Mugamba (Makerere University)
  • Mr. David Kabaterine (Ministry of Finance, Planning & Economic Development)
  • Prof. Sam Tulya-Muhika (International Development Consultants Ltd)
  • Mr. Mukwaya Bernard (Uganda National Bureau of Standards)
  • Mrs. Liz Nkongi (Uganda Local Authorities Association)
  • Mr. Julius P. Motto (Private Sector Foundation)
  • Architect Stanley Mulumba (Architects Registration Board)
  • Dr. Paul Sagala (Uganda Association of Consulting Engineers)
  • Mr. Martin Onyach Olaa (Ministry of Local Government)
  • Architect Joel Kateregga (Uganda Society of Architects)
  • Mr. Daudi Ndiwalana (Uganda Manufacturers Association)
  • Ben Michael Kiiza (Victoria Motors Ltd.)
  • Mrs. Rebecca Namirembe (UMIA)

Key Findings and Recommendations

Annex 2: Monitoring and Controlling Public Procurement

• A comprehensive table outlines various procurement indicators and their status across fiscal years.
• Key issues identified:
  • Many Procuring and Disposing Entities (PDEs) do not have approved procurement plans.
  • There is a lack of enforcement of procurement planning requirements.
  • Non-transparent short-listing procedures and ad hoc procurement practices persist.
  • The use of merit point systems for goods and works is still allowed, despite concerns about subjectivity.
  • The need for a maximum one-month payment period for contractor claims is highlighted, but not yet implemented.
  • The use of bid bonds and advance payment security bonds from insurance companies is still in practice.
  • Contract variations are not well-regulated and often occur due to poor specifications.
  • Filing systems are not fully developed, and there is a lack of proper documentation and accountability.

Annex 3: Status on Recommendations from Uganda CPAR 2001

• Recommendations on Procedures and Practices:

  • Procurement planning and annual updates are required, but not consistently enforced.
  • Standard Bidding Documents (SBDs) should be mandatory, and the PPDA has issued drafts for works, but not for other areas.
  • Bidding document fees should be minimal, and operational expenses for the Tender Board should be included in the normal budget.
  • The merit point system should be discontinued unless for highly complex goods.
  • Domestic preference should be limited to tenders under international competitive bidding.
  • The declaration of assets and liabilities for leaders should include company ownership, and this information should be publicly accessible.

• Recommendations on Monitoring and Contract Management:

  • A handbook for monitoring services, goods, and works should be developed.
  • External expert review should be included in final payment conditions for large contracts.
  • A monitoring system with clear sanctions is well defined in the Procurement Act but not effectively implemented.
  • A maximum one-month payment period for contractor claims is not in the Regulations.

• Recommendations on Organisation and Resources:

  • The government is advised to use procurement agents to build capacity, especially in the short term.
  • Training programs should be developed for procurement professionals, with a focus on certification.
  • The PALMA is recognized for its procurement training efforts, but its capacity has been reduced due to loss of donor support.
  • There is a need for on-the-job training and capacity building for both central and local government staff.

• Recommendations on Commercial Practice:

  • The URA should study pre-shipment inspection and focus on quality control of imports.
  • Private sector procurement needs to be more efficient, with a focus on training and development for SMEs.
  • Bank charges for letters of credit (LCs) should be reviewed, especially in World Bank financed projects.

Annex 4: List of People Met During Main Missions

• A list of individuals and institutions consulted during the procurement assessment missions is provided.
• Key contacts include:
  • Florence Kuteesa – Director Budget, Ministry of Finance, Planning & Economic Development
  • G.O. Lujwero-Bwoch – Accountant General, Ministry of Finance, Planning & Economic Development
  • Paul Beggan – Governance Advisor, Directorate of Ethics & Integrity
  • David Kiyingi Nyimbwa – Principal Procurement Officer, Ministry of Education and Sports
  • Robert H. Muwanga – Project Coordinator, Ministry of Finance, Planning & Economic Development
  • John F. S. Muwanga – Auditor General
  • Francis Magambe Byaruhanga – Finance & Administration Division Manager, Ministry of Works, Housing & Communications
  • Patrick Muhumuza – Administrative Officer, Ministry of Works, Housing & Communications
  • T. Silver Kangaho – Director of Operations, Inspectorate of Government
  • Adah Muwanga – Commissioner, Ministry of Public Service
  • Paul Bogere – Assistant Commissioner, Ministry of Public Service
  • Justin Zake – Deputy Commissioner General Revenue, Uganda Revenue Authority
  • John Genda Walala – Ag. Commissioner Finance, Uganda Revenue Authority
  • Edgar Agaba – Ag. Executive Director, Public Procurement and Disposal of Public Assets Authority
  • Milton Goddie Tumutegyereize – Director, Training & Capacity Building
  • Mrs. Mary P. Sozi (ACCA) – Director Finance and Administration

Summary of Key Issues

• Procurement planning is not adequately enforced.
• Standard bidding documents are not universally adopted.
• Bidding fees are often excessive.
• Short-listing procedures are not transparent.
• Contract variations are not well-regulated.
• Filing systems lack proper documentation and accountability.
• Training and capacity building for procurement professionals are ongoing but limited.
• Private sector procurement is inefficient and needs development.
• Quality control of imports remains a challenge.
• Corruption is still a concern, and the blacklisting of firms is not fully operational.

Conclusion

The CPAR Volume III highlights the need for stronger enforcement of procurement procedures, better training and capacity building, and more transparency in the procurement process. While some progress has been made, many recommendations remain unimplemented, and there is a clear need for continued efforts to improve the efficiency and integrity of public procurement in Uganda.