EBA欧洲银行-EBA-MB-2012-043Minutes-16-MayMB-meetingFinal_7页_248kb

Summary of the 16 May 2012 Meeting of the EBA Management Board

Core Content

The 16 May 2012 meeting of the European Banking Authority (EBA) Management Board covered a range of administrative, operational, and strategic topics. Key areas included the coordination of supervisory actions, the development of a Code of Conduct for emergency situations, the follow-up of the 2012 recapitalisation exercise, the selection of new premises, the election of new Management Board members, the IAS Strategic Audit Plan, budgetary surplus treatment, HR rules, the Headquarters Agreement, and preparations for the Away Day meeting.

Main Points and Key Information

1. Approval of Agenda and Minutes

• The agenda was approved with two additional items: a presentation on the EBA's contribution to the Commission's paper on Shadow Banking and an update on the Code of Conduct.
• The minutes (EBA MB 2012 023) were approved.

2. Coordination of Supervisory Action

• The Management Board acknowledged the importance of coordination with the ECB to avoid contagious effects in case of policy changes.
• The Chairperson emphasized maintaining open communication channels with national authorities before any information is made public.

3. Code of Conduct in Emergency Situations

• An update was provided on the progress of the informal Task Force working on the Code of Conduct.
• The Task Force agreed on establishing high-level communication channels and aims to accelerate the document's completion.

4. Recapitalisation Exercise Follow-up

• A note was prepared to seek advice on how to frame the discussion between the 2012 recapitalisation recommendation and CRD4/CRR.
• It was decided to redraft the note and discuss it during the BoS conference call on 22 May 2012, focusing only on the definition of capital.

5. Selection of New Premises

• The main objective of the meeting was to select the new long-term office premises.
• The EBA is currently operating in a fully occupied space and needs to expand due to staff growth.
• A short-term solution was implemented through a lease agreement with Tower 42, effective from 3 May 2012.
• A final shortlist of four properties, including the potential to remain in Tower 42, was formed.
• The Management Board decided to redraft the documents and include a quality assessment report before making a final decision, which will be done via a written procedure by mid-June.

6. Election of New Management Board Members

• A call for nominations was launched on 8 May 2012 for three vacant positions.
• The election is scheduled for the BoS meeting on 6–7 June 2012.
• The BoS will be informed of the nominations following this meeting.

7. IAS Strategic Audit Plan 2012–2015

• The IAS Strategic Audit Plan was presented, focusing on internal control standards.
• The first audit tasks were completed in January 2012, identifying weaknesses in sub-processes.
• An internal control standard audit is planned for the end of 2012, with the aim of updating the audit matrix.
• The Management Board approved the audit plan.

8. Administrative and Operational Status Report

• The Management Board was updated on budget transfers and financial execution.
• Two transfers exceeding 10% of the budget line required approval, which was granted.
• Payment processing times improved, but further enhancements are needed.
• Reimbursements of missions decreased significantly.
• Procurement procedures were prioritized, with some postponed.
• HR reported an increase in staff from 52 to 95, with 43 new hires needed this year.
• HR implementing rules were approved, including policies on dignity, part-time work, and temporary agents.

9. Headquarters Agreement

• The Headquarters Agreement with the UK was signed on 8 May 2012.
• The agreement grants certain privileges to EBA staff.

10. Preparation for Away Day

• The Chairperson suggested exploring potential topics for the Away Day meeting through bilateral discussions with BoS members.
• Topics proposed included profitability of banks, business models, asset quality, and supervisory practices.
• A subgroup discussion was suggested for a more structured and productive meeting.
• One hour was allocated at the next Management Board meeting to identify topics and structure the Away Day agenda.

11. Shadow Banking Update

• A presentation on the shadow banking system was made by the Director Regulation.
• The Commission's Green Paper on shadow banking was mentioned, with a deadline for stakeholder comments on 1 June 2012.
• The EBA aims to contribute to the consultation by focusing on bringing origination functions under supervision.
• The Management Board supported this approach and expressed willingness to review the regulatory perimeter with a functional perspective.

Conclusion

The meeting focused on enhancing coordination, improving operational efficiency, and ensuring strategic alignment with regulatory developments. Key decisions were made on premises selection, HR policies, audit planning, and the preparation for the Away Day meeting, all of which reflect the EBA's ongoing efforts to adapt to evolving financial landscape and internal needs.